Instructions for Scheduling HSC Rooms
Updated: September 2, 2008
Go to Online EMS Program Link: https://learn.westerntc.edu/virtualEMS/default.aspx
First time you visit:
Go to "My account" tab
Create an account
To reserve after your account has been established:
On the Reservations Tab
In Appointment Time Box:
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Enter start date
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Select: No recurrence, daily, weekly, monthly, random
In Setup Info Box:
In Show Results As Box :
Notes:
Rooms should be selected based on need. For example, a class needing distance education (DE) should schedule in room 2058, 2002 or 2006. A class with 24 students should reserve a room to accommodate 24 students, not a room which accommodates 40 students.
Under the availability column there will be a number such as 10/10 - this means the room is available for 10 of the 10 dates requested.
If the number state 8/10 it means the room is available for 8 of the 10 dates requested. Select this box and it will show you the dates available.
In the Your Cart Screen
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Review your request
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If request is correct, select "Continue"
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If not, you can edit your request by clicking on the pencil, or delete by clicking on the red "x".
On the Checkout Screen
1 - for UW-L
2 - for Western
3 - for shared programs between UW-L and Western
4 - GL
5 - LMHSC
6 - Outside Group
7 - La Crosse Community Dental
8 - HSC Team Meetings (Academic, IT-AV, Operation, and HSC Mgmt Group)
The Reservation Summary Screen will appear.
If changes need to be made, click on the "pencil" icon and make change.
To delete a request, click on the red "x".
A confirmation e-mail will be sent to you confirming the reservation.
To review your requests:
On the Reservations Tab:
Click "View My Requests"
Current Tab - click on this tab and all active reservations will be displayed
Historical Tab - click on this tab and past reservations will be displayed
On the Browse Tab:
Browse for Events - shows all events for the HSC
Browse for Space - shows one day at a time
Locate Group - if you type in a "1", "2", etc. (based on the group type outlined above), a listing will appear of the groups identified with the respective organization.
Delete or change a request
Go to "View My Requests"
"Reservation Summary" screen will appear
If changes need to be made, click on the "pencil" icon and make change.
To delete a request, click on the red "x".
A confirmation e-mail will be sent to youconfirming the reservation.
If it is a request another user scheduled, and therefore does not appear on your summary, you will need to send the reservation number to HSCInformation@westerntc.edu with the requested changes.